Why Paint Contractors Should Be On Cloud Nine - or Cloud Hubdoc
What if I told you that you’re wasting your time? First, you would probably tell me that I was being rude. I’m used to it. I am very upfront, brutally honest in a slightly obnoxious, slightly-endearing way.
Next, you’d ask, “How am I wasting my time?” Good question! Look, I’m sure that when you decided to start your own painting company, you were truly excited by the idea of tracking receipts and invoices, filing statements, paying bills - the paperwork is the best part, right? Right. What if I told you that it doesn’t have to be this way? Well, let me tell you about Hubdoc.
Cloudy With A Chance Of Making Your Life Easier
Hubdoc is a cloud-based accounting application that allows you to keep all of your financial documents in one place. That means that you can log into one website to manage documents from all of your accounts. It’s that easy!
Fun fact: the IRS requires businesses to keep receipts anywhere from 3 to 7 years. That would be daunting if Hubdoc didn’t do this for you automatically. And because Hubdoc is cloud-based, you don’t have to use all of the memory on your hard drive to store up to 7 years of documents. Hubdoc will even organize these documents into easy, searchable folders.
But is it safe? Yes! You can trust that all of your now-digital, organized information is protected because Hubdoc uses bank-level security. You’re still the only one that has control of your accounts because Hubdoc (and your top-notch bookkeeper) only has limited access. They can see, but they can’t touch. So, go ahead. Load up that old filing cabinet into the back of your truck and donate it to Goodwill (tax deduction!) because you don’t need it anymore!
On-The-Go or At Your Speed
So, how are you going to get these documents into the cloud? Well, that depends entirely on what you’re most comfortable with or whichever is easier. There are four ways to get your documents into Hubdoc.
First Way: Snap Photos with Hubdoc App
You’re a busy person, you’ve got a business to run - and it’s not just you, you have teams of employees that work for you, all with expenses you need to keep track of. Great! Download the Hubdoc app and snap a photo! This is definitely the most efficient, time-saving option, and all of your employees can have an app and do it themselves - saving you time!
Second & Third Way: Email and Upload Documents
However, if you’re anything like my husband, it might take you 15 minutes to send a text message, but that might be because you still have a flip phone. Which means you might not have the capability of downloading an app. That’s ok! You can email your receipts or scan/upload them directly to Hubdoc instead.
Fourth Way: Add Online Account for Hubdoc to Retrieve Documents
Even more, you can add your online accounts to Hubdoc, such as your Home Depot account, and Hubdoc will automatically retrieve your invoices and statements so you don’t have to do a thing. Believe me, they’ve thought of everything!
Automate Your Books
No one wants to be or likes to be audited. I think we can all agree on that. So, what if I told you that I might not be able to prevent you from being audited, but that you can essentially audit-proof your business? Hubdoc is compatible with a wide range of accounting applications, such as QuickBooks Online and Xero. You can set up Hubdoc to automatically publish your documents and data directly to the accounting software of your choice, making your life even easier! And by using Hubdoc, your receipts automatically match to your transactions, giving you one less thing to worry about!
Let’s Do This!
So, now that you know how Hubdoc will simplify, automate, and secure your documents, I am confident that, if you aren’t already taking advantage of Hubdoc’s genius application, that you’ve just been sold on the idea and you’re on your way to sign-up right now. That’s great!
If you’re interested in getting more tips on bookkeeping for your painting business, check out this free report.
About the Author
I have spent the last ten years working for big-name companies, climbing up the ladder of success in, what I found to be, a broken service industry. Five of those years I spent in a specialized service industry, developing my client account management experience: building long-term, one-on-one relationships with clients.
I am an advocate of developing efficient business practices and I am a cloud-based accounting applications enthusiast.